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Sample Of Reference Letter |
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Here are samples and templates for writing reference letters for employment, character or personal reference. When writing a reference letter never include any negative criticism or defamatory comments as this could constitute libel. If you have nothing good to say about a person it is better to say nothing at all, and simply decline to write a reference letter.
It's better to approach requests for writing reference letter positively - everyone has at least one or two good qualities which can be mentioned. If your organisation has policies for managers writing reference letters for employees or ex-employees, follow the rules (for instance requiring reference letters to be approved by HR department).
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If you require a reference from your employer it sometimes helps to draft one yourself for your manager or HR department - many managers do not have the time or are unsure about what to write, so ask if a draft reference letter would be helpful.
Character reference letters should be recently dated, short and to the point, and very professionally presented. If the addressee is not known or the reference letter is required for general purposes, use 'To whom it may concern', instead of 'Dear Sir or Madam'. Obviously if the addressee is known then use the full name and address as this will increase the professionalism, and thereby the credibility, of the letter. Here are some examples and templates for reference letters which cover most situations.
Date
To whom it may concern,
I confirm that (name) is/was employed as (position) with this organisation from (date) to (date/the present day), and was/is paid (salary, plus bonus and benefits as applicable).
Their job of (position) carries the following responsibilities (describe briefly the job). (Name) is skilled in (details of skills) and is also (characteristics - eg reliable dependable, a good communicators, etc).
I would happily re-employ (name) as I consider him/her to be a valuable member of the team, who consistently achieved good results and delivers all expectations.
Yours faithfully,
(Signature)
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